Email Setup & Signatures

Email Settings

Mail Server Username: mail.(domain name).com
Incoming Mail Server: mail.(domain name).com
Incoming Mail Server: (SSL) mail.(domain name).com
Outgoing Mail Server: mail.(domain name).com (server requires authentication) port 2525
Outgoing Mail Server: (SSL) mail.(domain name).com (server requires authentication) port 465
Supported Incoming Mail Protocols: POP3, POP3S (SSL/TLS), IMAP, IMAPS (SSL/TLS)
Supported Outgoing Mail Protocols: SMTP, SMTPS (SSL/TLS)

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Signatures

GMail

GMail does not natively support HTML Signatures, for this we need to install a userscript.
You should see a new box underneath your folders called HTML Signatures.
Click New Signature to add a new HTML Signature.
Paste your HTML Signature into the large text field and save it.
To insert your signature into a new message, simply click on it’s name.

Yahoo! Mail

Select Mail Options from Options.
Navigate to Signature.
Select Show a signature on all outgoing messages.
Select Rich Text and paste your HTML Signature in the text field.

Windows Live Hotmail

Select More Options from Options.
Click on Personal e-mail Signature.
Use the drop-down which by default shows Rich Text and select Edit in HTML.
Paste your HTML Signature in the text field and Save it.

AOL Webmail

Navigate to your Settings.
Select Compose from the left sidebar.
Select Use Signature from the drop-down box.
Paste your HTML Signature in the text field and Save.

Windows Mail (Outlook Express)

Run notepad and paste your signature. Save the file as signature.html anywhere you wish.
From the menu, go to Tools > Options….
Navigate to the Signatures tab.
Under Edit Signature, Select File and select the file signature.html that we just made, and you’re done!

Outlook 2003

Browse to Tools > Options through the menu.
Select the Mail Format tab. Ensure that your Mail Format is set to HTML by using the drop-down box.
Click the Signatures.. button.
Select New.., followed by Advanced Edit.. and paste your HTML signature.
Save it.

Outlook 2007

Outlook 2007 doesn’t support HTML Signatures, so we’ll have to work around it.
Run notepad and paste your signature. Save the file as signature.html anywhere you wish.
Double-click on the file you just saved to open it in your broswer.
Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
Browse to Tools > Options through the menu.
Select the Mail Format tab. Ensure that your Mail Format is set to HTML by using the drop-down box.
Click the Signatures.. button.
Select New.. and name your new signature.
In the text field, use Ctrl+V to paste your signature, and you’re done!

Microsoft Entourage

Entourage doesn’t support HTML signatures by default, however Message Template X is a free Entourage script allows you to have HTML signature functionality.

Apple Mail

Run a text editor and paste your signature. Save the file as signature.html anywhere you wish.
Double-click on the file you just saved to open it in your broswer.
Use Ctrl+A to select all the contents of your signature and Ctrl+C to copy it to your clipboard.
Go to Mail > Preferences, then click the Signatures tab.
Click the Add Signature button; a text area will slide open.
In the text field, use Ctrl+V to paste your signature, and you’re done!

MobileMe

We’re sorry, but MobileMe doesn’t support HTML signatures.
You could try sending feedback to Apple, requesting support for HTML signatures.

Eudora

Select Tools > Signatures.. from the menu.
Right-click anywhere inside the signature window and select New.. from the context menu.
Enter the name of the new signature.
Run the following: “%appdata%\Qualcomm\Eudora\Sigs\” (without quotes).
Open the file having the same name as your signature in notepad and paste the HTML Signature.
Save and you’re done!

Thunderbird

Run a text editor (notepad, if you’re on Windows) and paste your signature. Save the file as signature.html anywhere you wish.
From the menu, go to Tools > Account Settings.
Select the account you wish to add the signature to from the left pane.
Tick Attach this signature and choose the file, signature.html you just saved, and press OK.

iPhone Mail

We’re sorry, but iPhone OS’s Mail application doesn’t support HTML signatures.
You could try sending feedback to Apple, requesting support for HTML signatures.

Lotus Notes

Run a text editor (notepad, if you’re on Windows) and paste your signature. Save the file as signature.html anywhere you wish.
From the Inbox, click Tools > Preferences.
Navigate to the Signature tab.
Click HTML, and close the file, signature.html you just saved, and you’re done!

Setting Up Your POP or IMAP Email Address in Microsoft Outlook

This tutorial shows you how to set up Microsoft Outlook 2003® to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook

In Microsoft Outlook, from the E-mail Accounts menu, select Tools.
On the E-mail Accounts wizard window, select Add a new e-mail account, and then click Next.
For your server type, select POP3 or IMAP, and then click Next.
On the Internet E-mail Settings (POP3/IMAP) window, enter your information as follows:

Your Name: Your first and last name.
E-mail Address: Your email address.
User Name: Your email address, again.
Password: Your email account password.
Incoming mail server (POP3): POP, Pop.secureserver.net or IMAP, imap.secureserver.net.
Outgoing mail server (SMTP): Smtpout.secureserver.net

Click More Settings.

NOTE: “smtpout.secureserver.net” is an SMTP relay server. In order to use this server to send e-mails, you must first activate SMTP relay on your e-mail account. Log on to your Manage Email Accounts page to set up SMTP relay. If you do not have SMTP relay set up and your Internet Service Provider (ISP) allows it, you can use the outgoing mail server for your Internet Service Provider. Contact your Internet Service Provider to get this setting.

On the Internet E-mail Settings window, go to the Outgoing Server tab.
Select My outgoing server (SMTP) requires authentication.
If you did not change the SMTP relay section, select Use same settings as my incoming mail server. If you changed the user name and password in the SMTP relay section of your Manage Email Accounts page, select Log on using and enter the user name and password. The following example assumes you did not change your SMTP relay section in your Manage Email Accounts page.
Go to the Advanced tab, and then change the Outgoing server (SMTP) port to 80 or 3535.
Click OK.
Click Next.
Click Finish.

NOTE: As a courtesy, we provide information about how to use certain third-party products, but we do not endorse or directly support third-party products and we are not responsible for the functions or reliability of such products. Outlook 2003® is a registered trademark of Microsoft Corporation in the United States and/or other countries. All rights reserved.

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